Print and mail services built to flex with your volume
Print and mail services that flex from a single mailing to millions of documents a year, without sacrificing quality or adding equipment, staff, or square footage.
Paper, postage, printers, and payroll: the hidden cost of mailing in-house
Printers, folder-inserters, leased square footage, postage meters, supply inventory, IT support – the cost of an in-house mail operation is rarely just postage and supplies once every line item is added up. Volume rarely holds steady, either. Certificates spike at renewal, notices increase after a catastrophe, and an operation sized for an average month can’t absorb either without falling behind.
- Printers
- Folder / inserter
- Tables and desks
- Rent, 80–120 sq ft
- Equipment space
- Storage space
- Salary and benefits
- IT setup and support
- Power drops
- Network
- Repairs and help desk
- Utilities
- Postage meter
- Addressing and correcting bad addresses
- Postage at full rate
- Mail pickup and drop
- FedEx / UPS / DHL services
- Certified mail service
- Certificate of mail service
- Managing returned mail
- Paper, by size and weight
- Envelopes, sizes and branding
- Ink
- Tape
- Sealant
- Staples
- Retail cost vs. Patra cost
Document services sized for volume fluctuations
The value of a dedicated mail partner
Skip the printers, folder-inserters, and square footage it takes to run this in house.
Insurance documents, notices, and statements produced to the standard and regulations the work requires.
Returned-mail redistribution, contact list updates, and document attachment to your policy and agency management systems.
From routine notices to renewal-season spikes, your needs are met with the same service standard – without a hiring cycle.
Status updates and shipment tracking across every location, even on tight turnarounds.
Before Patra,
and after
There are only two ways of doing business — before Patra and after Patra. Our company was struggling with the mailing process for a large number of certificates of insurance and it seemed the struggle would not end.
That is when we discovered Patra. The process for us is now no more than an email click away: we send our information and they take care of the rest. We can relax knowing that once we request their services, we will receive very timely confirmation that our order has already been processed.”
Our print and mail services team handles everything from compliance documents to marketing materials, accurately and on time.
An extension of your mailroom, not a new one to manage
Our print and mail services team manages all inbound and outbound correspondence, mail compliance standards, and document scanning and indexing – including return-mail redistribution, contact list updates, and attaching printed or mailed documentation to your policy and agency management systems.
Answers about print and mail
What print and mail services does Patra provide?
Printing, mailing, bulk mailing, benefit brochures, corporate handbooks, virtual mail services, certificates of mailing, and more. We can handle any document production and mail service, so your resources go to growing the business rather than producing mail.
How do I know my documents are secure and remain confidential?
All print jobs are managed through Patra’s secure platform, and only our print personnel have access to the print queue. Physically, the facility is only accessible through personal access codes. Employees cannot take any documents with them and are not permitted to have photographic devices on the production floor.
How do I get started? Is there a minimum volume or contract length?
Setup typically takes a few days. Our implementation team will work with you to create your system profile, provide the cover page requirements, and document your workflow. There are no minimums and no contracts, so you can stop the service any time if you are not satisfied.
What are the cover page requirements?
These are cover pages with your specific return address on them and a symbol our software recognizes as a page break. It lets us process your mail faster, automates the process, and creates accounting verification for the pieces of mail.
What virtual mailroom services does Patra provide?
Mail pickup and processing, return mail management, scanning, emailing documents, and forwarding mail – so your office can focus on growing the business.
Ready to make print and mail one less thing to manage?
Consolidate the print, mail, and virtual mailroom work spread across your operations and vendors into one insurance-focused team.